Vacation Care & OSHC Excursions

When setting up Casual Bookings for Vacation care, you can link an Excursion Form & Custom Form that must be filled out when booking children for the day.

There are two ways you can charge the families for Vacation Care sessions:

• Vacation Care Session Fee: This is a single charge for the day that includes all provisions and is submitted to CCS for the purpose of calculating CCS
• Vacation Care + Additional Fees: Some extracurricular activities are not eligible to receive CCS entitlements - additional fees won't be submitted to CCS

You can use the Fees Matrix to set up a daily fee that includes all charges for the session.

➜ Adding Fee Rates

When adding Casual Booking spots, you can choose this fee to apply to all places for that day.

➜ Adding Casual Spots

Instead of charging an all-inclusive fee, you can set up a base rate for the day and add any additional costs directly to the family transactions.

1. Go to 💻 Billing > Family Transactions
2. Click the Quick Link to Add Multiple Transactions 
3. Select the Families (individually or using tags)
4. Choose to Add Debit from the dropdown
5. Enter the amount
6. Apply Amount per Child (if applicable)
7. Includes GST (if applicable)
8. Description (of the activity the charge is for)
9. Backdate (manually enter the date the charge will appear in the transactions)
10. Click Add Transacions

Create an Excursion Form & Risk Assessment that families can view and sig via the app or when booking a casual day.

➜ Creating Excursion Forms

For additional information you need to gather for the day (e.g. lunch orders, personal preferences, etc.) you can build a custom form that is also available for parents to fill in via the app or when booking a casual day.

➜ Building Custom Forms 

Once you have set up your forms, you can add casual spots and link one of each form to a room/day in your casual bookings management screen.

➜ Add Casual Spots

➜ Linking excursions and forms to casual bookings

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