Changing a room name & migrating children to a new room
Introduction
In order to keep record keeping and reporting accurate and consistent, you cannot change or edit the name of a room after it has been created.
Instead, you can create a new room and migrate the existing children/bookings across to it.
Process
1. Create a new room
- Go to Configure > Rooms, on the left hand side of the screen there is a section to add a room.
- Enter the new room name, rate, and capacity
- Click Add Room
⚠️Upon request, OWNA can edit room names on a case-by-case basis, subject to approval.
Please note:
Any reports or data generated before the name change will reflect the new room name.
You will not be able to report on the previous room name after this change is completed.
Consider the implications for your data reporting before requesting a name change.
2. Migrate Children
⚠️ You will still need to manually update Advanced booking patterns from the child's profiles
3. Deactivate Old Room
Once the children have been migrated to the new room (usually by the next day), then you can deactivate the old room.
- Go to Rooms
- Click on the Deactivate button
- If you get an error message, it might mean you haven't yet migrated over all of the (advanced) bookings