CCS Payments Report
When To Run The Payments Report
- OWNA runs the payments report daily to pick up new CCS payments
- If you generate invoices manually on a Monday morning: run the payments report first
- You should run the payment report to pick up any mid-week changes to CCS (the next day after submitting updates to CCS)
How To Run The Payments Report
💻 CCSS > Payments
- Enter Payment Week Starting - This is normally the Monday of the current week if you are looking for payments from last week's CCS
- To - This is normally today's date, especially if you are wanting to pick up mid-week updates
- Click Get Payments Report
How To Read The Payments Report
This report breaks down your total CCS period for the reporting dates per child.
- Session Report Date - Week the CCS payment was FOR
- Clearing Date - The date the CCS was PAID
- Total Amount - The amount received by the centre
- Subsidy Amount - The amount the parent was entitled to receive if different from the Total Amount received
💡 The payment Status must be CLEAR before it will be added to the Family Transactions as a credit.
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Total Amount is lower than the Subsidy/Entitlement amount
💡 If the Subsidy Amount and the Total Amount differ, this is often due to Centrelink Debt.
Parents/Carers will receive notice from Centrelink if they owe a debt with a payment plan that states what percentage of their CCS will be withheld to pay back the debt. Parents/Carers can track this from their Centrelink app.
