Adding Attendances

Attendances are generated using the Regular Booking Pattern or booked through Casual Days, but they can also be added manually via the admin portal or, in some cases, the app. This will not affect the child's regular booking pattern.

💻 Attendances > Daily Attendances

💡 This page allows you to add attendances for multiple children at the same time, but only one room/session at a time.

1. Select the date
2. Click Get Report
3. Click the plus button (on the right)
4. Select the Child(ren)
5. Select the Room
6. Select the Fee/Session
7. Click Add to Attendance

💻 Attendances > Weekly Attendances

💡This page allows you to add attendances for multiple days (in the same week) and 1-2 sessions on the same day, but only one child at a time.

1. Select the week starting date
2. Click Get Report
3. Click the plus button (on the right)
4. Select the Child
5. Select the Attendance Day(s)
6. Select the Session 1 Room
7. Select the Session 1 Fee/Session
8. Select the Session 2 Room (if any)
9. Select the Session 2 Fee/Session (if any)
10. Click Add Attendance(s)

📱 Centre/Ratio Menu

💡This method allows educators to add children to the attendances for the current day only. This does not work if the child attends multiple sessions in the same day (e.g. before and after school care). It will always add a session using the default first session booking details in the child's pattern.

1. Go to the Centre/Ratios menu (3 lines icon in the top left corner)

2. Search for the child

3. Go into the child’s details page

4. Click on the + icon next to the Attendances (sign in/out details)

Note: The child will still need to be signed in from the attendances page or Public Mode screen!

In OWNA, you can set a max capacity for the total number of children for that room during the same day. This applies when calculating the right number of Casual spots that can be booked. However, it can still be intentionally overridden using the following methods:

Manually add attendances via:

• Weekly Attendances (portal)
• Daily Attendances (portal)
  
• Casual Bookings (portal)
• Add Attendance from child profile (app)

Updating a child's regular booking pattern:

• Child's profile (portal)
• Enrolment Form - create new child (portal)
• Re-enrolments (portal)

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