Kidsoft Integration
The OWNA / Kidsoft Integrated Solution provides early learning services with a powerful all-in-one ecosystem that significantly streamlines operations by combining OWNA's comprehensive centre management, staff rostering, and family engagement tools with Kidsoft's robust Child Care Subsidy (CCS) and financial management features.
Setup
- For existing customers using both OWNA and Kidsoft, please create a helpdesk ticket.
- If you are new to either OWNA or Kidsoft, please fill out a contact form.
Information Sync (Phase 1)
ℹ Information is currently synced from Kidsoft to OWNA every 15 min. In Phase 2, some records will update immediately.
Kidsoft is the source of truth for essential service details, users, parents, children, and bookings/attendances. All of the following details can be added or updated in Kidsoft and will sync to OWNA within the 15-minute synchronisation window.
Service Data
| Name | |
| Email Address | |
| Phone | |
| Street Address | |
| Timezone | |
| Rooms | Names, status (using room end date) |
| Users | See below |
| Parents | See below |
| Children | See below |
| Families | Account name, parents, children |
| Attendances | See below |
Child Data
| Name | First name, Surname |
| Date of Birth | |
| Gender | |
| Profile image | |
| Relationships | Priority order from KS will be used to assign the App permission in OWNA |
| Medical Info | Medical Conditions, allergies, additional needs |
| Court Order | |
| Photo permission | |
| Bookings / Attendances | Room, fees, days, sign in/out times |
| Status | Active or deactivated |
User Accounts
| Name | First name, surname |
| Email Address | |
| Username | Generated automatically |
| Staff Type | Staff or Admin |
| Status | Active or deactivated |
Parent Data
| Name | First name, surname |
| Email Address | |
| Username | Generated automatically |
| Phone | |
| Mobile | |
| Children | |
| Status | Active or deactivated |
Attendance Data
| Range | 6 Week Batch: 2 past + 4 future |
| Details | Child name and room name |
| Times | Sign in/out times |
| Absences |
Workflow Feature Guide
In Kidsoft
- Create and manage Child, Parent, and User profiles
- Changes to Bookings
- Marking Attendances
- Billing and CCS
- Financial Reporting
In OWNA
- Record daily activities for children (meals, bottles, toileting, etc.)
- Share photos and videos with parents
- Curriculum programming & planning
- Child goals and developmental documentation
- Incidents and medication records
- Storing of policies and documents to share with families
- Manage events
- Build staff rosters
- Staff sign in/out for ratio compliance tracking
- Record essential documents and qualifications for staff
- Completing regular checklists
- Updating the Quality Improvement Plan (QIP)